The correct attitude for a Medical Transcriptionist should be one of independence and responsibility for his or her work. Medical Transcriptionists function with a minimum of direct supervision. The majority do have an immediate supervisor “somewhere” responsible for quality control. Working as a professional Medical Transcriptionist means to take pride in the accuracy and completeness of your work. A professional gains satisfaction from a job well done.

Excellent proofreading skills are critical for a Medical Transcriptionist. Proofreading is looking for mistakes of all types in a transcribed document and correcting them. The most common errors a Medical Transcriptionist will be looking for include:

• Omission of important dictated words

• Selecting the wrong English or medical word

• Misspelling words

• Typographical errors

• Grammatical errors

• Punctuation errors

Proofreading skills will improve with practice. You will know what your areas of weaknesses are as you proofread and find your errors. If you find that you miss few medical words, but misspell many English words, you can improve by paying particular interest in English words as you transcribe and proofread dictation.

Consider the following four-step method to help you achieve the best results from your proofreading:

1. Look words up in reference books as you encounter them. Don’t wait until the end of the report. You will have forgotten how some of the words sounded. Search until you find and don’t go any further in your medical transcribing until you find the words you get stumped on. Leave a blank if you exhaust all resources and still cannot find your word.

2. Briefly proofread what you transcribe as it appears on the screen of your word processor or the paper you are typing on. This will help you catch missed words and typographical errors as they occur. Print out your reports on paper if you are using a word processor. It is easier to proofread the printed report on paper than it is on the screen.

3. If you just cannot find a word, leave a blank of an appropriate length, according to how long or short the word sounds. Attach a flag (a flag is a sheet of paper clipped to the report or a sticky note placed on the report, which identifies all blanks, which lines of the report they are located on, and what the dictated word sounded like to you.

4. Use a medical or English spellchecker as the final step in proofreading. Spellcheckers will not catch errors such as transcribing no instead of not or transcribing ilium instead of ileum.

Excellent proofreading skills come only after continual practice to perfect. Consider the following tips:

• To avoid omitting important dictated words adjust the speed control on the transcriber unit and transcribe slowly to assure no dictated words are overlooked. Slowly increase your speed of the tape, which will increase transcription speed as you learn to keep up with the dictator.

• The tape recording (if you are transcribing from a tape) does not perfectly reproduce the human voice. Sometimes the words and phrases sound garbled or something quite different from what they really are. A Medical Transcriptionist should never transcribe what he or she “thinks” they hear. You should transcribe only what makes sense in the context of the report. Careful word searching and careful attention to word definitions help the Medical Transcriptionist to avoid selecting the wrong English or medical word. The wrong medical word can convey a wrong diagnosis for a patient. The error can be carried in the patient’s permanent medical record and cause extreme havoc and chaos. The professional Medical Transcriptionist NEVER transcribes anything that does not make sense and/or cannot be verified in a reference book. In other words, don’t just make up a word either just to fill in all the blanks. It is better to leave a blank.

• Misspelling of medical and English words can be avoided by careful proofreading and using a spellchecker.

• Typographical errors are usually the result of carelessness or attempts to type too fast rather than focusing on accuracy. Careful proofreading will eliminate typographical errors.

• Grammatical errors are hard to catch while transcribing and must be identified through careful proofreading.

• Punctuation errors can actually change the medical meaning of a sentence. Keep your punctuation references within easy reach.

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Medical transcription industry is a booming industry in India. The current off shoring of medical transcription from India generates 195 million US dollars and is expected to be double by 2010.With several transcription companies setting up their base in India, it has become a lucrative and feasible option for those looking for home-based careers in medical Transcription. There are various reasons for selecting a service that outsource their medical transcription in India. The fact that they are able to charge much lower prices is a huge benefit, but it’s far from being the only one.

There are number of reasons why outsourcing medical transcription India has become a lucrative option. The huge availability of human talents, salary structure in India is minimal as compared to European countries; India is well equipped from infrastructure and the latest technology standpoint.

India provides an ideal locale for conducting medical transcription work with a large population of educated English speaking people, a large pool of IT professionals, the Internet revolution, and the computer-savvy new generation aided by free market policy. Advancement in technology has tremendously metamorphosed the global economy and work place and the field of medical transcription has undergone tremendous progress because of constant advances in communication and Internet technology. Majority of the work is outsourced from US, but even British and Australian doctors are beginning to consider India as a possible source of getting this work done-quickly and efficiently.

In fact, medical transcription in India is often considered to be of lower quality by the majority of medical professionals. You might be surprised to learn that English is actually spoken by nearly all educated Indians and the majorities are very good at it. In order to qualify for medical transcription in India, every medical transcriptionist must learn vocabulary and attend special classes to gain this skill.

Transcription services in India range from small, one-person home-based businesses to sophisticated, high-tech IT enabled corporations which employ transcriptionist on well paid pay rolls. In the metros and major cities, many big business names have ventured into this field and are flourishing and expanding day in and day out. Most of the bigger companies prefer to have in-house training programs so as to cater with the demand and curb down the effects of growing attrition rate. Some medical transcription firms even get their work done by employing on-site as well as home-based medical transcription basis.

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Voice Recognition has revolutionized the health care industry in recent times. Many experts felt that EMR & Voice Recognition would totally replace Medical Transcription - however; the industry soon realized that transcription has certain advantage.

Transcriptions have been around for years for documenting patient encounters. A medical provider dictates the medical note into a phone or a recording device. Medical transcriptionist receives the dictation and transcribes it. The supervisor will check for errors and get review it. The final computerized file is then either mailed directly to the health care provider or the file is transferred to a website and is later downloaded by the provider.

Voice recognition technology has been threatening to eliminate the need for traditional medical transcription for quite some time. However, the reality of the situation is that, while voice recognition technology certainly has grown in importance in the health care industry, it is no where near being capable of replacing a traditional medical transcriptionist. Home medical transcription jobs are as plentiful as ever and the future of medical transcription is extremely bright. Typically, speech recognition software will be capable of producing an output that is maybe 60% to 80% correct.

Most of the physicians will indeed no longer depend on a transcriptionist to issue reports and clinical notes. That is particularly true for departments like ER, where front-end speech recognition allows physicians to issue and correct reports as they dictate, thereby releasing medical documentation prior to the patient being discharged. That is also true for Radiology, where large volume of standard reports (i.e.: normal findings) is typically processed.

At this time there is no voice recognition software, which can handle this type of voice recognition. It is impossible for the software to determine actual speech from mistakes in conversation, background noise, heavy accents, etc.

Can voice recognition ever replace transcriptionists?

Sure it can.

If a doctor is willing to sit down and take the sufficient time to train his voice recognition software to recognize his voice and speech patterns (this takes time and is not done automatically), yes it is possible.

If the doctor thereafter dictates very clearly, using proper punctuation in his speech (stopping for periods, pausing for commas) without any background noise or interruptions. Yes, it is possible.

Sophisticated technology is certainly bringing efficiency to the industry, but the need for quality home medical transcriptionists and medical record editors will live on and continue to grow well into the future. In fact there has never been a more time to enter this exciting career field.

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Both of these careers have a lot to offer, and both require a similar level of training and experience… but which is right for you? Before choosing your career path, the first thing you must do is determine which path is right for you. Sometimes, though, two careers may be similar enough that it can be difficult to sort out their pros and cons. Well for any career try to check out the future growth of that industry. Also keep an eye on the positions you are looking for when you entered into the medical transcription. Try to evaluate yourself and think how to grow big in this medical transcription field. Well you have plenty of opportunities in this medical field around the globe, you should not fear about the industry but try to grow in shorter time within in a organization which you choose.

Medical Office Assistance

A Medical Office Assistant works in a hospital or physician’s office in a secretarial or administrative assistance capacity. Working with physicians and health care providers is a demanding and detail-oriented position– in order to successfully work as a Medical Office Assistant, you must have good communications skills, some experience as an Administrative Assistant or Secretary, and the proper training.

Training: In addition to applying the usual office-related tasks to the health care field, some of the more complicated things a Medical Office Assistant must undertake are medical billing, completing clinical procedures, and applying medical terminology. Most Medical Office Assistants take certificate programs, either online or at a community college or university.

Pay and Work Conditions: Medical Office Assistants generally make from $20,000 to $30,000 per year, depending on location. This salary is in addition to regular health and vacation benefits provided by the employer. Medical Office Assistants generally work from a physician’s office or hospital, and have very few opportunities to telecommute.

Medical Transcription

The job of a Medical Transcriptionist is to listen to recordings dictated by health care professionals, transcribing them into reports, correspondence, etc. They generally use set types of equipment, including digital/analog recorders, headphones, and foot pedals (for pausing and playing recordings). A quality Medical Transcriptionist does more than transcribe recordings– he/she must be able to spot inconsistencies or mistakes in terminology and correct them in written reports. This is of key importance, as accuracy of reporting can affect patient care.

Training and Requirements: As Medical Transcription is in-depth, detailed work, most employer’s will only hire Transcriptionists who have completed an appropriate training certificate program. Though it’s not always required, the completion of an Associates Degree is recommended. This work also requires good English language skills, including an in-depth knowledge of grammar and punctuation.

Pay and Work Conditions: Though the earnings of a Medical Transcriptionist vary widely according to experience and industry, the median salary for a Medical Transcriptionist is $34,400 yearly. Though Medical Transcription is generally done from a hospital, medical library, etc., many Medical Transcriptionists (about a third) telecommute, receiving dictation via the internet and working from home.

Which is right?

The most important thing to keep in mind when deciding between these two careers is your own priorities. For instance, Medical Transcription may pay a bit more and provide tons of personal freedom for telecommuters, including working from home and choosing your own hours, those that telecommute generally receive no health or vacation benefits, simply working as independent contractors. On the other hand, while a position as a Medical Office Assistant comes with the benefits you would expect from any full-time job, it gives you very little freedom– no more than any administrative position would.

For those out there looking for the freedom of a work-from-home position, Medical Transcription might be just the thing you’re looking for. However, if you’re seeking the stability of a 9-to-5 job, Medical Office Assistance might be right for you.

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When a transcription service provides quality guidelines it usually means that they are going to give you high quality service. The existence of pre-made rules that are given to all employees is a good indication that you are going to be getting your money’s worth. Everyone is being held to the same guidelines.

Consistency is vital in a company that is handling hundreds of different medical documents every day. With so many different people doing the work, it’s easy to get a range of standards if you don’t provide quality guidelines. If you don’t see the quality guidelines displayed on the website of the company you are considering, then you should certainly ask them about this. Some transcription services do have their guidelines, but haven’t made them public. However, a service that has everything to offer will probably display them on their site, for your perusal.

The proposed guidelines address four components of quality documentation:
–Dictation;
–Transcriptionist skill level;
–Management—how the system is devised and followed; and
–Quality assurance components.
Quality assurance is necessary to ensure the accuracy of healthcare documentation. It also assists in protecting healthcare providers, facilitates reimbursement, and improves communication among healthcare providers, thus improving the overall quality of patient care. This document is intended to be a guide for establishing a quality assurance program for dictation, medical transcription, and related processes. It establishes essential and desirable elements for quality healthcare documentation.

Our transcription services involve a number of procedures that ensure adequate and quality product. Our medical transcription works with the general standards. We avail of medical expert’s service and quality checking by an international medical agency. No language errors occur in our transcription because we utilize the services of language experts, technical editors and proofreaders. Our transcription procedures involve 3-tier checking programs for 100% accuracy.

Our medical transcription quality assurance process

• Office notes and recorder files are uploaded or dictated by the medical offices
• Files are initially transcribed by medical transcription staff into text files
• Transcribed files go through two levels of quality control audits to give close to 100% accuracy
• QA professionals go through original dictations checking for context errors
• Completed files are sent back to the medical office for download

We employ experienced medical transcription professionals and editors to deliver highly accurate transcriptions. We meet and exceed the requirements by

• Improving our transcription services and processes continuously
• Constantly getting feedback from our clients
• Focusing on complete client satisfaction
• Encouraging employee involvement in daily operations
Our medical transcription professionals are well versed with AAMT guidelines, spelling, grammar and medical terminology.

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When it was first used and aired over the radio, the word transcription drew large attention and become the gist of the public’s conversation. Newspapers also have many data about and everybody who can read it become interested in getting into it.

Being a transcriptionist, working on transcriptions offers a different kind of job opportunity. It is a task that you can get fond of, aside from that you will also be earning more money as compared to other jobs.

However, does working as a transcriptionist present to you the greener pasture you are looking for?

Quality transcription generally means providing the client with the clearest and most comprehensive drafts that the clients look into. In order to achieve this goal, the company makes sure that they get highly experienced transcriptionists and the best audios that can be acquired.

The work somehow leads to pressure, aside from being a deadline-driven business; it also needs a full precision. All the information that you will be hearing over the audio, you must be able to transcribe it accurately. The clients always seek for an output that is both credible and reliable.

The companies also have to make it sure, that they will deliver the complete transcripts in the quickest time as possible. Aside from accuracy, deadline is another important consideration. Once the client has given a particular cut-off limit, by whatever means, it has to be delivered.

The value of a transcription will vary on how the clients assess the work that these transcriptionists accomplished. The increase or the decrease on the number of their clients will also depend upon the quality of output that the transcriptionist produced.

Most of the noted formats that are accepted by the transcriptionist are the following:

1. Court tapes- This will be comprise of the coverage of court hearings be it in higher or lower courts. It will also include testimonies from both of the parties involve in a particular case.

2. Interviews- This will also include the dialogue usually between the interviewer and the interviewee.

3. Board Meetings and Conferences- The important agenda of the meeting are necessary things to be discussed and taken into account.

4. Roundtable Discussions- this refers to either a formal or an informal manner of laying discussing things out by a group.

5. Medical Advisory Groups- Usually, this is one of the most in demand services in transcription at present.

6. Video and Film Time Coding- Clients who are in the field of movie editing are offered these services.

On the other hand, when it also deals with the transfer of your audio in various media types, you can do it on neither of the audiotape, Compact Disc, CD-ROM, DVDs, and some can be transmitted to videocassettes. There are several preferences so that it will be easier for you to transfer the data from the audio that you needed.

The entire task in transcription needs to be done precisely. The transcriptionists make it sure that they are able to make all the necessary omissions, corrections, formatting and other technical tasks that must be done before sending the outputs to the clients.

The companies also provide for several trainings and reviews for their transcription to keep track that the quality of their work is for the better.

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